| Day 1: Tuesday, 27th May, Icebreaker in Warsaw | |
| until 17.30 | Arrivals to Warsaw, pick–ups from Warsaw airport will be provided by the organizers, Hotels check–in |
| 17.30 – 18.40 | Free time in hotels |
| 18.45 – 18.55 | Walk from the hotels to Polonia Palace Hotel with host designated officers |
| 19.00 – 22.00 | Icebreaker at Polonia Palace Hotel  |
| Day 2: Wednesday, 28th May, Military University of Technology (WAT) | |
| 06.30 – 07.45 | Breakfast in hotels |
| 08.00 – 08.15 | Walk from hotels with host designated officers to the meeting point - Parking spot in the front of Palace of Culture and Science |
| 08.15 – 09.00 | Transfer to Military University of Technology by buses provided |
| 09.00 – 09.30 | Registration of all participants for the conference Coffee Break - WAT University Club |
| 09.30 – 09.55 | Opening Ceremony, Opening Speeches |
| 09.55 – 11.10 | Guest Speeches |
| 11.10 – 11.40 | Group Photo, Coffee Break |
| 11.40 – 12.25 | Syndicate - Discussion Panel I |
| 12.25 – 12.45 | Coffee Break |
| 12.45 – 13.30 | Syndicate - Discussion Panel II |
| 13.30 – 14.30 | Lunch at WAT |
| 14.30 – 14.45 | Syndicate presentations with concluding remarks |
| 14.45 – 16.00 | Gifts Exchange (gift from/to Rector-Commandant of WAT and gift from /to Rector - Commandant of PAFU)/Small talks/Coffee Break |
| 16.00 – 17.00 | Tour around WAT/Exhibition |
| 17.00 – 17.30 | Transfer from WAT to meeting point in front of Palace of Culture and Science |
| 17.30 – 18.30 | Free time in hotels |
| 18.30 – 18.40 | Walk from hotels with host designated officers to the meeting point - Parking spot in the front of Palace of Culture and Science |
| 18.40 – 19.00 | Transfer for an Official Dinner by buses provided |
| 19.00 – 22.00 | Official Dinner at the Old Orangery Restaurant – Royal Park in Warsaw – Łazienki Królewskie |
| 22.05 – 22.20 | Transfer by buses provided to the Parking spot in front of Palace of Culture and Science |
| 22.20 – 22.30 | Walk with host designated officers to the hotels |
| Day 3: Thursday, 29th May, Polish Air Force University (PAFU), Dęblin | |
| 06.30 – 07.30 | Breakfast in hotels |
| 07.30 – 07.45 | Walk from hotels with host designated officers to the meeting point: Parking spot in the front of Palace of Culture and Science |
| 07.45 – 09.30 | Transfer from Warsaw to Polish Air Force University in Dęblin |
| 09.30 – 09.50 | Coffee Break, PAFU University Club |
| 09.50 – 10.10 | Opening Speeches |
| 10.10 – 10.20 | Group Photo |
| 10.30 – 12.30 |
Syndicate breakouts in 3 groups /Coffee Break in between
|
| 12.45 – 14.00 | Lunch at PAFU |
| 14.00 – 16.00 | Tour around training facilities in groups |
| 16.00 – 16.20 | Coffee Break, PAFU University Club |
| 16.20 – 16.35 | Syndicate presentations with concluding remarks |
| 16.35 – 16.50 | EUMACS summary by the Chair of Implementation Group |
| 16.50 – 17.00 | Presentation of EUMACS 2026 |
| 17.00 – 17.10 | Closing of EUMACS 2025 by the organisers |
| 17.15 – 18.45 | Transfer to Warsaw by buses |
| 18.45 | Free time in Warsaw |
| Day 4: Friday, 30th May, Cultural Day in Warsaw (optional) | |
| 06.30 – 08.30 | Breakfast in hotels (check out hotels until 12.00) |
| 08.45 – 09.00 | Transfer from the meeting point: Parking spot in front of Palace of Culture and Science |
| 09.00 – 11.30 | Warsaw guided tour "Warsaw Historic Centre" |
| 11.30 – 11.45 | Transfer to hotels by buses |
| 12.00 – 12.15 | Baggage collection from hotels by participants |
| 12.30 | Transfer to Warsaw Chopin airport according to the schedules of participants departures |
