Events
First day of EUMACS 2025 will take place on 28th May at the Military University of Technology in Warsaw. Second day of EUMACS 2025 will take place on 29th May at the Polish Air Force University in Dęblin.
EUAFA CC 2025 will take place on 29th May at the Polish Air Force University in Dęblin.
Academy/University Delegations: (Rector) Commandant/Commander with an accompanying Escort Officer.
Deadline for registration: 11th Aprli 2025. Please register online for the events via Registration process.
Official Gift Exchange: a gift from/to Rector- Commandant of WAT and a gift from /to Rector – Commandant of PAFU
Accommodation
Participants are requested to book accommodation at their own responsibility and expenses at the recommended hotels. Hosts universities prearranged accommodation for all participants in three recommended hotels. Please book your accommodation according to instructions provided.
Meals
Host universities will provide all participants with meals free of charge during the event.
- Icebreaker on 27th May at 19.00 will take place in Polonia Palace Hotel in Warsaw.
- Lunch on 28th May will be provided by Military University of Technology.
- Official Dinner on 28th May at 19.00 will take place in Old Orangery Restaurant, Royal Park in Warsaw – Łazienki Królewskie.
- Lunch on 29th May will be provided by Polish Air Force University.
- Coffee breaks will be provided by Military University of Technology and Polish Air Force University during EUMACS 2025 and EUAFA CC 2025.
Breakfasts are included in the price of the room at the particular chosen hotel.
Transport
Host universities will provide transport services by buses for scheduled activities for all participants, including arrivals/departure at/from Warsaw Chopin airport upon available arrival/departure schedule of all participants. If you request transport, please indicate this information while Registration process. Detailed schedule for transport and POC officers will be available closer to the event.
- Arrival
Delegations should arrive to Warsaw on 27th May. Delegations arriving by plane at Warsaw Chopin airport will be greeted at the Arrivals Hall by staff and cadets from the host institutions who will hold EUMACS 2025 sign. Delegations arriving to Warsaw by own cars are asked to arrange parking at their own responsibility near recommended hotels. Pick - ups detailed information will be provided at the official webpage of the event closer to the date of the event.
- Departure
Delegations should leave on 30th May from Warsaw Chopin airport. Drop-offs detailed information will be provided at the official webpage of the event closer to the date of the event.
Conference fee
No conference fee is applicable.
Cultural Day
Cultural Day has been arranged by host universities for EUMACS 2025 participants on 30th May. Participation in this activity is optional. Please indicate your interest in taking part in this activity while Registration process. During the Warsaw guided tour, participants will have the opportunity to see the most famous and historically important places.
Dress code
- Icebreaker: civilian, smart casual
- Conference Day at MUT and Conference Day at PAFU: military service uniform /business (civilian personnel)
- Official dinner: civilian, jacket and tie
- Cultural day - civilian casual, comfortable shoes/trainers
Local life information
- Weather: the end of May is usually very warm and sunny in Poland (around 22 - 27°C). Please check weather forecast for Warsaw before your arrival to receive regular weather updates.
- Currency/Payment: Poland uses Polish currency: Polish Złoty (PLN) Exchange is possible in the city of Warsaw or in the Warsaw Chopin airport.
Most shops and restaurants accept credit/debit cards. However, you may find places that only accept payment in cash. We recommend you ask first what method of payment is accepted. - Public transportation: Warsaw is a well - communicated city. You may choose to use the underground (METRO), Warsaw Central railway station, city bus, local train station (Warszawa Śródmieście) or tram, as well as a taxi, Uber or Bolt.
- Parking: if you are planning to travel to Warsaw by your own car, we strongly recommend you to arrange parking by contacting directly the recommended hotel you have chosen to stay in.